Personal data

Under the UK’s General Data Protection Regulation (GDPR) personal data is defined as: 
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”

How we use your information

This privacy notice tells you how Flyright Ltd, will collect and use your personal data for the provision of regulatory medical assessments for UK medicals acting as data processors for the UK CAA (Civil Aviation Authority) and data required to administer the service such as organise appointments or invoicing.

Why does Flyright Ltd need to collect and store personal data?

In order for us to provide you UK medicals we need to collect personal data to organise appointments, fulfil the regulatory requirements and bill appropriately. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy. 
In terms of being contacted for marketing purposes Flyright Ltd would contact you for additional consent.

Will Flyright Ltd share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Flyright Ltd in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. An example of this is passing relevant information and your ECG to a Consultant Cardiologist for over reading if required. When they no longer need your data to fulfil this service, they will dispose of the details in line with Flyright Ltd’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How will Flyright Ltd use the personal data it collects about me?

Flyright Ltd will process (collect, store and use) the information you provide in a manner compatible with the UK’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Flyright Ltd is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Flyright Ltd contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the organisation holds about me?

Flyright Ltd at your request, can confirm what information we hold about you and how it is processed. If Flyright Ltd does hold personal data about you, you can request the following information: 

• Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU. In most cases this will be the UK CAA.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of Flyright Ltd or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it was not collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

Flyright Ltd accepts the following forms of ID when information on your personal data is requested:
Passport or Photocard Driving Licence in addition to your UK CAA medical certificate (unless initial)

Contact Details of the Data Processor

Dr Ian Donnellan
Flyright Ltd

Aviation Matters

PO Box 834

Broseley

TF7 9JG
07876352678
 
Contact Details of the Data Controller

Civil Aviation Authority
Gatwick Airport South
West Sussex
RH6 0YR
0330 022 1500